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Agile learning

Transferring the principle of agility to eLearning

 
 

Rapid changes in the market and in the development of technologies require fast reactions in the company—nothing new there. However, the approach of transferring the principle of agile working, which has long been a firm fixture in companies with SCRUM, Kanban, etc., to learning culture is relatively new. 

Agile learning is a flexible way of learning that is particularly well-suited to our fast-moving times. Things change rapidly and new knowledge is created every day. And of course, our learning methods have to keep up. Agile learning takes ideas from the world of software development to help us adapt better and faster to new information. Find out how you can apply and implement agile learning in practice, and what advantages it offers. 

 

Agile learning

A definition

Agile learning is a flexible approach that enables learners to react quickly and efficiently to new information and changes. The main aims are to obtain continuous feedback, for the learner to determine what they learn for themselves, and to adapt the learning plan if necessary. Learners set themselves goals in short learning cycles and try to achieve them quickly so they can adapt to new challenges rapidly. Teamwork is also an important aspect: Learners exchange ideas, solve problems together, and thus consolidate what they have learned, which makes the overall process more effective and dynamic.

Imagine learning not according to a rigid plan set months in advance, but rather in a very flexible way that constantly adapts to your current needs and rapidly changing circumstances. This is basically what agile learning is all about.

With this approach, you set yourself small, manageable goals and regularly review what is working well and what is not. You could do this by pausing briefly after each learning unit and reflecting on what you have understood well and where you still have questions, instead of just blindly following the syllabus.

Another important part of agile learning is that you often work in groups. You share your findings, ask each other questions, and work together to find the answers. This not only makes learning more interactive, but also more effective as you gain new perspectives through discussion with others and can better consolidate what you have learned.

In short, agile learning is a modern, adaptive approach that helps you learn quickly and effectively by regularly reflecting, adapting, and collaborating with others.

 

Important cornerstones for agile learning

Agile learning is built on several key cornerstones that work together to create a flexible, effective, and adaptable learning process. These cornerstones make agile learning a dynamic approach that is particularly well-suited to rapidly changing and uncertain environments where flexibility and the ability to adapt quickly are vital.

 

Iterative learning

Learning processes are divided into short cycles that enable the content to be applied and reviewed quickly. These iterations help learners make continuous progress while remaining flexible enough to adapt their learning strategies as needed.

 

Feedback and reflection

Regular feedback is a central aspect of agile learning. This can be done through self-reflection, or through feedback from other learners or trainers. Learners evaluate what is working well and what could be improved, and adapt their learning strategies accordingly.

 

Self-directed learning

Learners have control over their learning process. They set their own learning objectives and decide how they want to achieve them. This autonomy boosts the learners’ motivation and commitment.

Collaboration

Agile learning promotes group collaboration. By working in teams, learners can learn from one another, support each other, and solve problems together. This helps to deepen understanding and develop teamworking skills.

Adaptability

The curriculum and learning methods are flexible and adapt to the needs of the learners. Changes in the learning environment and new findings can be integrated into the learning process quickly, increasing the relevance and effectiveness of learning.

 

Continuous improvement

Agile learning allows learning processes to be constantly reviewed and improved. By continuously adapting and optimizing their learning strategies, learners strive to constantly improve their skills and knowledge.

 

 

Benefits of agile learning

Rapid adaptation to changes

Agile learning enables learners to react quickly to changes and adapt their learning strategies accordingly. This is particularly useful in dynamic industries such as tech and project management.

Increased learning efficiency

Short learning cycles and immediate feedback help learners figure out what works and what doesn’t more quickly. This leads to a more efficient way of learning, as less time is wasted on ineffective methods.

Improved motivation and commitment to learning

As learners are actively involved in shaping their learning process and setting their own goals, their intrinsic motivation increases. Participation and engagement in the learning process is higher when learners feel in control of their learning experience.

Cooperation and communication are encouraged

Agile learning encourages group work and discussion, which not only deepens understanding, but also bolsters important social and communication skills. These are crucial in many professional and academic contexts.

Continuous improvement and lifelong learning

The iterative process of agile learning supports the idea of lifelong learning. Through ongoing self-assessment and adaptation, learners develop a habit of continuous learning and improvement.

Individual adaptation of the learning process

Agile learning provides for a high degree of personalization in the learning process. Learners can choose the content and methods that best suit their learning style and specific needs, which increases the overall effectiveness of the learning.

 

Successfully implementing agile learning in your company

 

Your starting point

Agile learning | Inventory

If your employees are already used to online courses and learning platforms, the transition to an agile learning system is a natural and effective step that further strengthens learners’ self-direction and motivation. Your employees are already familiar with digital tools, which makes it easier to integrate new technologies and agile learning methods, such as digital Kanban boards or project management software. Their experience with self-directed learning—where they often decide for themselves when and how they learn—fits perfectly with the principles of agile learning, which also relies on personal initiative and self-organization. 

Employees who are used to managing their own learning process typically show a higher level of motivation and commitment if they can continue to enjoy this freedom and responsibility in an agile learning environment. In addition, digital learning requires learners to adapt quickly to new content and platform changes, which boosts their adaptability and flexibility. These characteristics are essential in agile learning, which emphasizes continuous adaptation and improvement.

Many online learning platforms offer regular feedback, which helps learners to monitor their progress and adapt their learning process accordingly. Employees who are used to regular feedback appreciate its value and are able to use it constructively as part of agile methods. In addition, many online courses promote collaboration through group projects or discussion forums, which is also a core aspect of agile learning. The ability to communicate digitally and work collaboratively can therefore be seamlessly transferred to agile learning projects.

These experiences and skills greatly simplify the introduction and acceptance of an agile learning system and—at the same time—boost employees’ levels of self-direction and motivation, resulting in a more dynamic and effective learning environment.

Companies that do not yet have any digital learning opportunities in place are better off first introducing their employees to digital learning and thus to learning platforms and online courses in general. Once employees are familiar with the digital basics, you can then gradually start to introduce agile elements.

 

Preparing for the implementation

Agile learning | Step 1

Preparing for the implementation of agile learning in your company is a crucial move that requires careful planning and execution. Here are the essential steps you need to take to create a solid foundation for the successful deployment of agile learning methods:

 

Analysis of the current learning culture and infrastructure

Start with a thorough assessment of your existing learning environment. Examine how learning processes are currently designed, which technologies are used, and how open your employees are to new learning methods. This will give you a clear picture of which aspects of your current system are already working well and where improvements or adjustments are needed.

Identify goals and expectations

Clarify what exactly it is that you want to achieve by introducing agile learning. Would you like to shorten the time it takes to learn new skills? Or is your aim to improve how the content is applied in day-to-day work? Set clear, measurable goals so you can evaluate the success of your efforts later on.

Form an agile transformation team

Put together an interdisciplinary team to drive the implementation forward. This team should consist of people who can contribute both pedagogical and technical knowledge. Training managers, IT specialists, and managers who can support and promote your vision of agile learning, for example, are all ideal.

Plan the implementation steps

Develop a detailed plan for how agile learning will be phased in. Define phases, starting with a pilot phase in which you can test the agile methods on a small scale. This will enable you to identify problems at an early stage and develop solutions before you roll out the system company-wide.

Training and communication

Prepare training and informational materials to let everyone involved know about the upcoming changes and help them prepare accordingly. It is important that everyone in the company understands how agile learning works and the benefits it offers. This encourages acceptance and support throughout the company.

Set up the technical infrastructure

Ensure that the necessary technical infrastructure is in place to support agile learning methods. This could include adapting existing learning platforms or introducing new tools and technologies.

 

By carefully preparing these steps, you can create a strong foundation for the successful implementation of agile learning in your company. This will not only increase the effectiveness of the learning processes, but also promote a culture of continuous improvement and adaptability.

 

Developing an agile learning strategy

Agile learning | Step 2

Developing an effective agile learning strategy is the key to successfully implementing agile learning methods in your company. This strategy should include specific goals, methods, and tools that are tailored to your organizational requirements. Here are the steps you should consider.

 

Define short and long-term goals

First, you need to determine what you want to achieve through the introduction of agile learning. Short-term goals could include, for example, increasing employee engagement and improving responsiveness to market changes. Long-term goals could be to establish a consistent learning culture and foster the continuous professional development of your employees. These goals should be SMART: specific, measurable, achievable, relevant, and time-bound.

Select suitable agile methods and tools

Choose the agile methods that best suit your company. Methods such as Scrum, Kanban, and agile project management techniques can be adapted to support learning projects. Choose tools that support these methods, such as Trello for Kanban boards or JIRA for more comprehensive project management tasks. Make sure that these tools can be integrated into your existing learning platform to guarantee a seamless transition and ease of use.

Integration into existing learning platforms

Your agile learning strategy should be seamlessly integrated into your existing digital learning platforms. This includes adapting your software to support agile learning methods, and perhaps even developing new functionalities to support agile processes such as daily stand-ups, sprints, and retrospectives.

Development of learning paths

Create personalized learning paths that are tailored to your employees’ specific needs and career goals. These paths should be flexible to allow for adjustments over time, and provide opportunities for lateral and upward learning to foster the employees’ personal and professional development.

Planning of training and development measures

Your strategy should also include a plan for regular training and workshops that not only provide the skills required for agile learning, but also explain the philosophy and benefits of these approaches. These training sessions should be offered to learners, trainers, and managers alike to ensure consistent implementation and support.

Establish feedback and evaluation systems

One central aspect of agile learning is continuous feedback. Develop systems that provide for regular assessment and feedback from learners, trainers, and managers. These feedback systems should enable you to quickly adapt and optimize learning content based on the needs and experiences of the users.

 
Nadine Pedro
[Translate to English:] Nadine Pedro, chemmedia AG

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Roll-out and management of the agile learning program

Agile learning | Step 3

Once you have developed an agile learning strategy, the next step is to roll out and manage the agile learning program in your company. This process requires careful planning to ensure that the implementation runs smoothly and the desired learning outcomes are achieved. Here are the essential steps for the successful roll-out and management of your agile learning program:

 

Gradual introduction

Start with a pilot phase in which you test the agile learning program with a small group of employees. This enables you to evaluate the effectiveness of the methods and tools, and identify any problems at an early stage. For the pilot phase, select employees from different departments and hierarchical levels to obtain a broad spectrum of feedback.

Conduct training courses

Before the full roll-out, it’s important to offer comprehensive training for all those involved. By this, we mean not only the learners themselves, but also managers, team leaders, and internal trainers who will support and promote the agile methods. The training should cover basic concepts of agile learning, how to use the new tools, and what is expected of those involved.

Communication and support

Clear and open communication is crucial to the success of the program. Regularly inform all employees about the progress of the implementation, the goals of agile learning, and how it will improve the workplace. It is equally important to set up a support system that can resolve questions and problems quickly.

Establishing feedback loops

Implement mechanisms that enable participants to provide continuous feedback. This could take the form of regular surveys, feedback sessions after completing learning modules, or digital feedback tools. Use this feedback to continuously improve the program.

Monitoring and adaptation

Monitor the performance of the agile learning program through regular assessment and analysis. Use learning metrics and KPIs (key performance indicators) such as completion rates, degree of application of the learning content on the job, and participant satisfaction to measure success. Be prepared to adapt the program based on this data and the feedback received.

Bolstering the corporate culture

Agile learning is more than just a methodical approach; it needs to become part of the corporate culture. Foster a culture of openness, in which learning is seen as a continuous process and mistakes as learning opportunities. This helps to create a sustainable basis for agile learning.

 

By methodically rolling out and carefully managing your agile learning program, you can lay the foundations for an adaptive, responsive, and effective learning environment that supports both your employees’ development and your organization’s goals.

 

Measuring and analyzing success

Agile learning | Step 4

Measuring and analyzing the success of your agile learning program is crucial to ensure that the goals you have set are achieved, and to enable continuous improvement. For any evaluation to be effective, you should define specific criteria and key performance indicators (KPIs) that reflect both learning progress and the impact of what has been learned on your employees’ job performance. Important metrics include, for example, course completion rates, time taken to complete learning modules, application of learning content in practical work contexts, and overall employee satisfaction with the learning content. 

In addition, regular surveys and feedback rounds should be conducted to obtain direct feedback from learners. This qualitative data provides information as to how the learning content and methods are received by employees, and where adjustments may be necessary. The use of learning analytics provided by modern learning platforms can also offer deeper insights into employee learning behavior and preferences. These analyses can help you identify patterns and trends that in turn may guide you in further optimizing the learning program.

In addition, it is important to schedule regular reviews and adjustment sessions to discuss the data and feedback collated, in order to continuously improve the agile learning program. This iterative process not only helps to fine-tune the program, but also fosters the development of a learning environment that is constantly evolving and adapting to the needs of employees. Ultimately, measuring the success of the agile learning program should always be geared toward supporting both the individual development of employees and your overarching corporate goals.

 

Tips for switching to agile learning

Start small and scale up gradually

Start with a pilot project or a small department before rolling out the agile learning program company-wide. This gives you a chance to test the methodology, identify and fix teething problems, and evaluate the effectiveness of the approaches before making any major investments.
 

Provide support for managers

Support from the top is crucial to the success of any new program. Ensure that managers are not only informed about the project, but also actively promote and support agile learning. Their involvement can be decisive in winning over the rest of the company to the new methods.
 

Integrate learning into everyday working life

Agile learning should not be isolated from day-to-day work. Integrate learning activities and objectives into regular work processes. This improves the relevance and applicability of what has been learned, and supports the transfer of knowledge into practical use.
 

Foster an open feedback culture

Establish a culture in which feedback is valued and encouraged. This includes giving and receiving feedback on learning content, teaching methods, and learning outcomes. Open feedback helps you continuously improve the learning program and adapt it to the needs of the learners.
 

Use the right technologies

Choose technologies and platforms that support agile learning and promote collaboration and information sharing. Tools such as learning management systems (LMSs) with agile method functionalities can make the organization and implementation of learning projects much easier.
 

Train everyone involved

Agile learning often requires a paradigm shift in the way individuals think about training and how they learn. Invest in comprehensive training for learners, trainers, and managers to ensure that everyone involved understands and can effectively implement the principles and practices of agile learning.

By following these tips, you’ll create a strong foundation for the successful introduction and sustainable implementation of agile learning in your company.

 

Technologies for agile learning

To effectively implement agile learning in your organization, you need a range of technologies that support both its organizational and pedagogical aspects. Here are some key technologies that can help.

 

Learning management system (LMS)

A robust LMS such as Knowledgeworker Share is the backbone of any modern training program. An LMS that specifically supports features for agile learning—such as flexible learning paths, integration of feedback loops, and real-time content customization—is particularly valuable.

Authoring tool

Authoring tools are essential for creating and quickly adapting learning content. Popular programs such as Knowledgeworker Create enable you to create interactive and dynamic learning modules. These tools support responsive design, which means that learning materials can be used on various devices such as smartphones and tablets. 

Collaboration platforms

Platforms such as Slack, Microsoft Teams, and Google Workspace facilitate real-time communication and collaboration. These tools are essential for encouraging discussion, sharing resources, and managing group projects—all key aspects of agile learning.

Project management tools

Programs such as Trello, Asana, and JIRA, which are often used in software development, are ideal for planning and tracking learning projects. These tools can help organize learning sprints, track progress, and manage deadlines.

Feedback and survey tools

Tools such as SurveyMonkey and Google Forms are useful for collecting regular feedback from learners. This feedback is crucial to constantly improve the learning content and teaching methods.

Analysis and reporting tools

Advanced data analysis tools—which can be integrated into your LMS if not part of it as standard—enable you to measure and analyze learning outcomes. These tools help you track progress, identify bottlenecks, and optimize the entire learning experience.

Video and multimedia tools

Tools for creating and editing videos and other multimedia content are important to developing dynamic and engaging learning materials. Platforms like Adobe Creative Cloud and more accessible alternatives like Canva and Biteable enable you to create visually appealing learning resources.

Virtual and augmented reality (VR/AR) tools

In technologically advanced learning scenarios, VR and AR applications can provide immersive learning experiences that are particularly suited to technical training and complex learning content.

 

Knowledgeworker Share

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Knowledgeworker Share - The easy-to-use learning platform

Fast. Streamlined software. Easy to use.

 

The bottom line.

Agile learning is a powerful approach that is ideally suited to transforming the learning culture in companies and educational institutions. It combines flexibility, adaptability, and continuous improvement to optimize learning processes and adapt them to the rapid changes of today’s working world. By using agile methods, learners can develop their skills more effectively, increase their motivation, and improve how they apply what they have learned in practical contexts. Agile learning not only improves individuals’ knowledge and skills, but also supports a culture of collaboration and innovation. Companies that dare to adopt this modern approach to learning put themselves at the forefront of development, and demonstrate a clear commitment to developing their most important resource: their employees.

 
Janet Beier | Senior Marketing Manager
Janet Beier
Copywriter
 

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